CAREER GUIDE FOR EDUCATION ADMINISTRATOR

SOC Code:     11-9031           Education Administrator-Preschool & Child Care Center/Program

Education Administrator-Elementary & Secondary School

Education Administrator-Post Secondary

Education Administrator-All Others

Refer to the career guide of Instructional Coordinators for the occupation of Education Coordinator.

Pay Band(s): 4,5,6 and 7        (Salary Structure)

Standard Occupational Descriptions:

Education Administrator -Preschool & Child Care Center/Program- Plan, direct, or coordinate the academic and nonacademic activities of preschool and child care centers or programs.

Education Administrator-Elementary & Secondary School - Plan, direct, or coordinate the academic, clerical, or auxiliary activities of public or private elementary or secondary level schools.

Education Administrator- Post Secondary- Plan, direct, or coordinate research, instructional, student administration and services, and other educational activities at postsecondary institutions, including universities, colleges, and junior and community colleges.

Education Administrator- All Others- All education administrators not listed separately.

Commonwealth of Virginia Description for Education Administrator- All Others: Plan, direct, or coordinate educational activities or specialized educational programs and staff of an agency, museum, or educational facility of the Commonwealth. 

Education Administrator positions in the Commonwealth are assigned to the following Roles in the Education Administration Career Group:

Education Administrator I

Education Administrator II

Education Administrator III

Education Administrator IV

While Education Administrators within the Commonwealth are all located within the Education Administration Career Group, individuals may want to pursue other opportunities within the Commonwealth depending upon individual training, education, knowledge, skills, abilities, and interests.   

Other Career Group(s) that may be of interest are:

Training and Instruction

General Administration

Program Administration

SKILLS, KNOWLEDGE, ABILITIES AND TASKS

(Technical and Functional Expertise)

Skills
Note: The technical and functional skills listed below are based on general occupational qualifications for Education Administrator commonly recognized by most employers.  Typically, you will not be required to have all of the skills listed to be a successful performer.  Recruitment and selection standards for an individual state job must be based on the specific knowledge, skills, and abilities for that job as indicated in the job announcement and job description in the Employee Work Profile.

  1. Adjusting actions in relation to others' actions.
  2. Talking to others to convey information effectively.
  3. Understanding written sentences and paragraphs in work related documents.
  4. Communicating effectively in writing as appropriate for the needs of the audience.
  5. Being aware of others' reactions and understanding why they react as they do.
  6. Using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems.
  7. Considering the relative costs and benefits of potential actions to choose the most appropriate one.
  8. Giving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times.
  9. Motivating, developing, and directing people as they work, identifying the best people for the job.
  10. Identifying measures or indicators of system performance and the actions needed to improve or correct performance, relative to the goals of the system.
  11. Determining how money will be spent to get the work done, and accounting for these expenditures.

Knowledge
Note: The technical and functional knowledge statements listed below are based on general occupational qualifications for Education Administrator commonly recognized by most employers.  Typically, you will not be required to have all of the knowledge listed to be a successful performer.  Recruitment and selection standards for an individual state job must be based on the specific knowledge, skills, and abilities for that job as indicated in the job announcement and job description in the Employee Work Profile.

The Knowledge of:

  1. Principles and methods for curriculum and training design, teaching and instruction for individuals and groups, and the measurement of training effects.
  2. Business and management principles involved in strategic planning, resource allocation, human resources modeling, leadership technique, production methods, and coordination of people and resources.
  3. Structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar.
  4. Principles and procedures for personnel recruitment, selection, training, compensation and benefits, labor relations and negotiation, and personnel information systems.
  5. Principles and methods for showing, promoting, and selling products or services. This includes marketing strategy and tactics, product demonstration, sales techniques, and sales control systems.
  6. Arithmetic, algebra, geometry, calculus, statistics, and their applications.
  7. Media production, communication, and dissemination techniques and methods. This includes alternative ways to inform and entertain via written, oral, and visual media.
  8. Principles and processes for providing customer and personal services. This includes customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction.
  9. Economic and accounting principles and practices, the financial markets, banking and the analysis and reporting of financial data.
  10. Human behavior and performance; individual differences in ability, personality, and interests; learning and motivation; psychological research methods; and the assessment and treatment of behavioral and affective disorders.
  11. Laws, legal codes, court procedures, precedents, government regulations, executive orders, agency rules, and the democratic political process.
  12. Computer technology to include the use of hardware and software used to administer educational programs, research and communicate with others.

Abilities
Note: The technical and functional abilities listed below are based on general occupational qualifications for Education Administrator commonly recognized by most employers.  Typically, you will not be required to have all of the abilities listed to be a successful performer.  Recruitment and selection standards for an individual state job must be based on the specific knowledge, skills, and abilities for that job as indicated in the job announcement and job description in the Employee Work Profile.

The Ability to:

  1. Communicate information and ideas in speaking so others will understand.
  2. Communicate information and ideas in writing so others will understand.
  3. Read and understand information and ideas presented in writing.
  4. Listen to and understand information and ideas presented through spoken words and sentences.
  5. Speak clearly so others can understand you.
  6. See details at close range (within a few feet of the observer).
  7. Come up with a number of ideas about a topic (the number of ideas is important, not their quality, correctness, or creativity).
  8. Combine pieces of information to form general rules or conclusions (includes finding a relationship among seemingly unrelated events).
  9. Recognize problems and apply general rules to specific problems to produce solutions and answers that make sense.
  10. Come up with unusual or clever ideas about a given topic or situation, or to develop creative ways to solve a problem.
  11. The ability to add, subtract, multiply, or divide quickly and correctly.

Tasks
Note:  The following is a list of sample tasks typically performed by Education Administrators.  Employees in this occupation will not necessarily perform all of the tasks listed. 

Education Administrator -Preschool & Child Care Center/Program

  1. Direct and coordinate activities of teachers or administrators at daycare centers, schools, public agencies, and/or institutions.
  2. Plan, direct, and monitor instructional methods and content of educational, vocational, or student activity programs.
  3. Recruit, hire, train, and evaluate primary and supplemental staff, and recommend personnel actions for programs and services.
  4. Determine allocations of funds for staff, supplies, materials, and equipment, and authorize purchases.
  5. Determine the scope of educational program offerings, and prepare drafts of program schedules and descriptions, in order to estimate staffing and facility requirements.
  6. Organize and direct committees of specialists, volunteers, and staff to provide technical and advisory assistance for programs.
  7. Prepare and submit budget requests or grant proposals to solicit program funding.
  8. Prepare and maintain attendance, activity, planning, accounting, or personnel reports and records for officials and agencies, or direct preparation and maintenance activities.
  9. Review and evaluate new and current programs to determine their efficiency, effectiveness, and compliance with state, local, and federal regulations; recommend any necessary modifications.
  10. Review and interpret government codes, and develop procedures to meet codes and to ensure facility safety, security, and maintenance.

Tas

Education Administrator-Elementary & Secondary School

  1. Direct and coordinate activities of teachers, administrators, and support staff at schools, public agencies, and institutions.
  2. Evaluate curricula, teaching methods, and programs to determine their effectiveness, efficiency, and utilization, and to ensure that school activities comply with federal, state, and local regulations.
  3. Collaborate with teachers to develop and maintain curriculum standards, develop mission statements, and set performance goals and objectives.
  4. Determine allocations of funds for staff, supplies, materials, and equipment, and authorize purchases.
  5. Determine the scope of educational program offerings, and prepare drafts of course schedules and descriptions in order to estimate staffing and facility requirements.
  6. Observe teaching methods and examine learning materials in order to evaluate and standardize curricula and teaching techniques, and to determine areas where improvement is needed.
  7. Plan and develop instructional methods and content for educational, vocational, or student activity programs.
  8. Prepare and submit budget requests and recommendations, or grant proposals to solicit program funding.
  9. Prepare, maintain, or oversee the preparation/maintenance of attendance, activity, planning, or personnel reports and records.
  10. Recommend personnel actions related to programs and services.

Education Administrator- Post Secondary

  1. Direct activities of administrative departments such as admissions, registration, and career services.
  2. Direct, coordinate, and evaluate the activities of personnel engaged in administering academic institutions, departments, and/or alumni organizations.
  3. Establish operational policies and procedures and make any necessary modifications, based on analysis of operations, demographics, and other research information.
  4. Appoint individuals to faculty positions, and evaluate their performance.
  5. Confer with other academic staff to explain and formulate admission requirements and course credit policies.
  6. Develop curricula, and recommend curricula revisions and additions.
  7. Participate in faculty and college committee activities.
  8. Participate in student recruitment, selection, and admission, making admissions recommendations when required to do so.
  9. Plan, administer, and control budgets, maintain financial records, and produce financial reports.
  10. Provide assistance to faculty and staff in duties such as teaching classes, conducting orientation programs, issuing transcripts, and scheduling events.

Education Administrator- All Others

  1. Provide leadership, technical expertise and management to other school officials to deliver a quality education system that meets the needs of the students.
  2. Evaluate curricula, teaching methods, and programs to determine their effectiveness, efficiency, and utilization, and to ensure that educational activities comply with federal, state, and local regulations.
  3. Plan, direct, and monitor instructional methods and content of educational programs.
  4. Establish operational policies and procedures and make any necessary modifications, based on analysis of operations and other research information.
  5. Determine allocations of funds for staff, supplies, materials, and equipment, and authorize purchases.
  6. Plan, administer, and control budgets, maintain financial records, and produce financial reports.
  7. Collaborate with others to develop and maintain educational standards, develop mission statements, and set performance goals and objectives.
  8. Participate in committee activities to develop and improve educational programs.
  9. Plan and develop education demonstrations, workshops, field trips and special programs and events.
  10. Supervise staff and volunteers.

INTERESTED?

Like people, occupations have traits or characteristics.  These characteristics give important clues about the nature of the work and work environment, and give you an opportunity to match your own personal interests to a specific occupation.  When you choose a job in an occupation that matches your own interests you have taken an important step in planning a successful and rewarding career.

The occupation of Education Administrator has the following characteristics:

Social — Social occupations frequently involve working with, communicating with, and teaching people. These occupations often involve helping or providing service to others.

Enterprising — Enterprising occupations frequently involve starting up and carrying out projects. These occupations can involve leading people and making many decisions. Sometimes they require risk taking and often deal with business.

Investigative — Investigative occupations frequently involve working with ideas, and require an extensive amount of thinking. These occupations can involve searching for facts and figuring out problems mentally.

The Education Administrator-Post Secondary and Education Administrator-All Others also include:

Conventional — Conventional occupations frequently involve following set procedures and routines. These occupations can include working with data and details more than with ideas. Usually there is a clear line of authority to follow.

LICENSURE, REGISTRATION, OR CERTIFICATION REQUIREMENTS

Generally this is required for Education Administrator positions in state government.

Most States require principals to be licensed as school administrators. License requirements vary by State. National standards for school leaders, including principals and supervisors, have been developed by the Interstate School Leaders Licensure Consortium. Many States use these national standards as guidelines to assess beginning principals for licensure. Increasingly, on-the-job training, often with a mentor, is required for new school leaders. Some States require administrators to take continuing education courses to keep their license, thus ensuring that administrators have the most up-to-date skills. The number and types of courses required to maintain licensure vary by State.

Child Development Associate credential (CDA) sponsored by the Council for Professional Recognition or other credential specifically designed for childcare center administrators may be required. The National Child Care Association, offers a National Administration Credential, which some recent college graduates voluntarily earn to better qualify for positions as childcare center directors.

Licensing and career information for Education Administrators can be found on the Department of Education's web site: http://www.pen.k12.va.us/VDOE/newvdoe/teached.html


EDUCATIONAL, TRAINING, AND LEARNING OPPORTUNITIES 

The Department of Labor provides the following information:

Smooth operation of an educational institution requires competent administrators. Education administrators provide instructional leadership as well as manage the day-to-day activities in schools, preschools, daycare centers, and colleges and universities. They also direct the educational programs of businesses, correctional institutions, museums, and job training and community service organizations.

Those who manage elementary, middle and secondary schools are called principals. They set the academic tone and hire, evaluate, and help improve the skills of teachers and other staff.

Assistant principals aid the principal in the overall administration of the school. Some assistant principals hold this position for several years to prepare for advancement to principal jobs; others are career assistant principals.

In preschools and childcare centers, education administrators are the director or supervisor of the school or center. Their job is similar to that of other school administrators in that they oversee daily activities and operation of the schools, hire and develop staff, and make sure that the school meets required regulations.

Administrators in school district central offices oversee public schools under their jurisdiction. This group includes those who direct subject-area programs such as English, music, vocational education, special education, and mathematics. They supervise instructional coordinators and curriculum specialists, and work with them to evaluate curriculums and teaching techniques and improve them.

In colleges and universities, academic deans, deans of faculty, provosts, and university deans assist presidents, make faculty appointments, develop budgets, and establish academic policies and programs.

College or university department heads or chairpersons are in charge of departments that specialize in particular fields of study, such as English, biological science, or mathematics.

Higher education administrators also direct and coordinate the provision of student services. Vice presidents of student affairs or student life, deans of students, and directors of student services may direct and coordinate admissions, foreign student services, health and counseling services, career services, financial aid, and housing and residential life, as well as social, recreational, and related programs.

Most education administrators begin their careers in related occupations, and prepare for a job in education administration by completing a master's or doctoral degree. Because of the diversity of duties and levels of responsibility, their educational backgrounds and experience vary considerably. Principals, assistant principals, central office administrators, academic deans, and preschool directors usually have held teaching positions before moving into administration. Some teachers move directly into principal positions; others first become assistant principals, or gain experience in other central office administrative jobs at either the school or district level in positions such as department head, curriculum specialist, or subject matter advisor.

In most public schools, principals, assistant principals, and school administrators in central offices need a master's degree in education administration or educational supervision. Some principals and central office administrators have a doctorate or specialized degree in education administration.

Educational requirements for administrators of preschools and childcare centers vary depending on the setting of the program and the State of employment. Administrators who oversee school-based preschool programs are often required to have at least a bachelor's degree. Childcare directors are generally not required to have a degree.

Academic deans and chairpersons usually have a doctorate in their specialty. Most have held a professorship in their department before advancing.

Most museums require a master's degree in an appropriate discipline of the museum's specialty—art, history, or archaeology. The museum education administrators are expected to have knowledge of inquiry methods, evaluation, program development and analysis, training and museum practices.

Advanced degrees in higher education administration, educational supervision, and college student affairs are offered in many colleges and universities.

The State Council of Higher Education lists many Virginia educational institutions having educational programs in education administration on their web site: http://www.schev.edu/Students/FindaProgram.asp?from=k12

COMMONWEALTH COMPETENCIES

Competencies are a set of identified behaviors, knowledge, skills, and abilities that directly and positively impact the success of employees and the organization. Competencies can be observed and measured.  When consistently demonstrated, competencies make employees particularly effective in their work.  Competencies help lay out a road map to career success.  You can use the Commonwealth Competencies to help improve your individual performance by adopting behaviors that make high performing employees successful in their jobs. In this way, you can use the Commonwealth Competencies for your further professional development.

The Commonwealth Competencies are:

  1. Technical and Functional Expertise
  2. Understanding the Business     
  3. Achieving Results
  4. Serving the Customer
  5. Teamwork
  6. Interpersonal and Communication Skills
  7. Leadership and Personal Effectiveness

The above competencies may be applied to employees throughout the Commonwealth of Virginia.  They can be rank-ordered by agencies and hiring managers to represent the needs of a specific job.  The rank ordering will change depending upon the occupation, an organization's priorities, the actual job requirements, and the supervisor's preferences. 

Career success is both about what you do (applying your technical knowledge, skills, and ability) and how you do it (the consistent behaviors you demonstrate and choose to use) while interacting and communicating with others.  Hopefully, by studying the Commonwealth competencies, identifying your developmental opportunities, and working to refine your own competence, you can take charge of your career!

For additional information about the Commonwealth Competencies go to: http://jobs.state.va.us/cc_planningctr.htm.  For the competencies, we first list the competencies and then define each.  Finally, we list competency indicators; to describe what successful performance looks like. 

COMMONWEALTH CAREER PATH

Career opportunities in the Commonwealth are not limited to moving “up” to the next highest role and pay band, changing positions, or to becoming a supervisor.  That's because most roles describe a broad group of occupationally related positions that perform a range of work that requires increased knowledge and skills.  For that reason, Commonwealth roles describe the career paths within the same or higher-level role for the same or different Career Group.  The broad salary range and the Commonwealth's pay practices provide flexibility in recognizing career development and advancement. (Salary Structure)

For example: Education Administrator

PAY BAND

PRACTITIONER ROLE

 

PAY BAND

MANAGER ROLE

     

4

Education Administrator I

5

Education Coordinator I

 

5

Education Administrator II

6

Education Coordinator II

 

6

Education Administrator III

     

7

Education Administrator IV

Sample Career Path

Education Coordinator I

The Education Coordinator I role provides career tracks for advanced level education coordinators whose responsibilities range from coordination to program supervision involving responsibilities such as planning, coordinating, implementing, supervising, and evaluating of a program(s) or service(s) statewide.

Education Coordinator II

The Education Coordinator II role provides career tracks for educational coordinators who act as experts providing highly complex professional, analytical, and/or technical educational expertise to a critical specialty area. Responsibilities are multifaceted and involve administration of multiple projects and statewide programs through the application of broad technical expertise.

Education Administrator I

The Education Administrator I role provides career tracks for managers of programmatic areas within an agency, museums, and educational facilities, and involves budget development and monitoring, management of staff and programs. Duties include development of operational policies and procedures, and implementing and evaluating various educational programs for the public, students, visitors and other related audiences.

Education Administrator II

The Education Administrator II role provides career tracks for principals and other administrators responsible for coordinating, planning, directing and supervising educational programs and services for a state college or university, museum, facility or agency. Duties include developing and administering budgets; preparing and administering grants; selecting/developing curricula and educational materials and monitoring accreditation standards; evaluating scholarship and admission eligibility; and coordinating facility operations.

Education Administrator III

The Education Administrator III role provides career tracks for administrators responsible for managing or directing the programs, projects and staff of an educational facility, museum or divisional unit. Duties are unusually complex and include the direction of service provision, the development of standards of student achievement and educational program content, or serving as the primary administrator and instructional leader for a specialized school(s). Experts in this role are recognized on a local, state and national basis in their specialty field.

Education Administrator IV

The Education Administrator IV role provides career tracks for assistant superintendents who provide leadership to increase student learning and achievement and to improve delivery of essential education services in the Commonwealth. Responsibilities are unusually complex and include executive leadership across agency operational lines.

ADDITIONAL OCCUPATIONAL INFORMATION CAN BE FOUND AT: 

O*NET (Occupational Information Network) 

http://online.onetcenter.org/gen_search_page

Virginia Employment Commission 

http://www.alex.vec.state.va.us/

Career One Stop

  http://www.careeronestop.org/

Virginia Career Resource Network 

http://www.vacrn.net/

Educational Research Service

http://www.ers.org

The National Association of Elementary School Principals

 http://www.naesp.org

The National Association of Secondary School Principals

 http://www.nassp.org

American Association of Museums

 http://www.aam-us.org